Dynamics GP provides a an option in most modules to post transactions individually or via a batch of transactions. This is set in Tools->Setup->Posting->Posting and can be controlled differently for different transaction types. The vast majority of consultants I know (including me) recommend posting by batch, but it's not always clear to user why so here are my reasons.

• Batches allow users to save and review transactions prior to posting.
• Batches…

While doing the 50 Tips presentation at Convergence, my co-presenter, Pam Misialek, repeatedly pointed me away from the drop down menus and to the home page for navigation. With the emphasis being placed on this from Microsoft, I'm working on changing the way I work so that I can better help you.

There's a lot of subtle benefits to the homepage and lists plus there may even be a drawback or two. Consequently I thought that I would spend a couple of Weekly Dynamics taking you through…

Feature Pack 1 for GP 10 added the ability to allocate project costs across multiple projects. Here are a couple of scenarios where this could be useful.

• Company sends employees to a region to work on multiple projects. Hotel, Airfare, Rental Car, etc. can be collected in a single project and then allocated to all the projects worked on during that time period.
• Company needs to apply depreciation from a piece of equipment to multiple projects. Depreciation costs could be entered for one project and then allocated among the applicable projects.

In a nutshell, Project Accounting Allocations create a negative Miscellaneous Log transaction to move costs out of one project and positive Miscellaneous Log transactions to allocate costs to the other projects. This works across projects and contracts.


So let's take a quick look at the process.

First, setup a Project Allocation Schedule in Project Allocation Maintenance (Cards-Project-Project Allocation). Here you specify one or…

Lifehacker is reporting that blogging Service JournalSpace has been completely wiped out. Their database drives were completely overwritten and because they relied solely on a mirrored RAID system they are toast. RAID is fine if one drive gets wiped out, the idea behind a RAID system is that if a primary drive fails, a secondary drive(s) can be used to rebuild the data. But if data gets overwritten, RAID…

In Dynamics GP 10, the User Class functionality that was previously used to assign security to groups of users has been superseded by the new role based security design in Microsoft Dynamics GP 10. But, user classes still exist as part of the user setup. Lets look at what purpose User Classes still serve in GP 10. The move to role based security means that classes are now divorced from their primary security role and it proves to be a good breakup because it adds flexibility to the system.

One area that still relies on User Classes is Organizational Structures. Organizational Structures are used to control access to accounts when Account Security is turned on. A user class is assigned to a level in the organizational structure. This limits the…

Imagine that you have multiple divisions and you want to centralize accounts payable for transactional efficiency but you need to show separate AP per division or business segment on your financial statements. This is what the tool is designed to do. As an overview, AP is managed centrally and then at month end, a routine is run that segregates the open AP by the divisional segment. A reversing journal entry is automatically created to remove items from the AP account and put them in the appropriate divisional AP…